Outlook rules are automatic actions performed on incoming email messages. For example, a rule filters all messages from a certain sender into a folder for you to review later. Setting up these rules can streamline your inbox and help you become more efficient. Troubleshooting common errors helps you fix broken rules so you can get back to a clean inbox. Instructions in this article apply to Outlook , Outlook , Outlook , Outlook , and Outlook for Microsoft Several different and unrelated problems prevent Outlook rules from running automatically or even disabling rules altogether.

Any of these may be the culprit:. Because several glitches affect whether Outlook rules run automatically, troubleshooting the problem is the best way to get them working again. Here are some of the things you can try:. Size matters in Outlook rules. In many cases, the size available for all your Outlook Rules will be limited to 64 KB or less. It’s not a problem if you have several simple rules to run automatically, but if you have many rules, or very complicated rules, size could be your problem.

Several of the troubleshooting steps included here will help you reduce the size of your Outlook rules. Rename rules. If your rules have lengthy names, editing them to have shorter names could decrease the size of your existing rules. Delete old rules. Another way to reduce the overall size of your existing rules is to get rid of those you no longer need.

Clear the client only or on this machine only checkbox. It’s possible that when the rule was created, this setting was selected, which will prevent the rule from working when you access your Outlook account on a different device. Combine similar rules. Turning several similar rules into a single rule is another way to reduce the overall size of your rules. After you’ve combined similar rules, delete the unnecessary rules.

Rename or reset the SRS file in Outlook. Start by deleting the rule that’s not working, then run the Inbox Repair Tool. Fix corruption using an Exchange account. Exchange Cache Mode could give you a smoother experience when you connect to your email account because a copy of your mailbox saves to your computer. This local copy offers quicker access to your email messages and other items. If you’re using an Exchange account, deleting the rule, disabling Exchange Cache Mode, then recreating the rule could resolve the glitch.

After it’s fixed, try enabling Exchange Cache Mode again. Actively scan device characteristics for identification. Use precise geolocation data. Select personalised content. Create a personalised content profile. Measure ad performance. Select basic ads.

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A user can’t create new rules in Outlook or Outlook on the web – Exchange | Microsoft Docs

 
To return to the Rules dialog box, click Show All, and then under E-mail, click Rules. Double-click the rule that is not working. If any of the criteria or actions reference a deleted folder, choose a different folder. Cause: A rule can be used on only one account type. Nov 21,  · 2 – Message rules do not run automatically – Despite setting rules up and running the first time, they simply do not work, they always go into the inbox. And this is every rule/message not just one or two rules. 3 – Sent emails – when I send from outlook, sometimes they remain in the sent folder, sometimes they don’t – again no reason as to. May 26,  · Instructions in this article apply to Outlook , Outlook , Outlook , Outlook , and Outlook for Microsoft Causes for Outlook Rules Not Working Several different and unrelated problems prevent Outlook rules from running automatically or even disabling rules replace.meted Reading Time: 3 mins.

 
 

[Solved] Outlook Rules Are Not Working | Complete Guide

 
 

Summary: Outlook users, sometimes, face problems such as Outlook rules not working, Outlook rules not running when message arrives, etc. Outlook rules make email management easy by allowing you to sort, mark, and filter incoming emails. At times, you find that Outlook rules are not working when new messages arrive in your inbox.

This may happen due to various reasons such as rules exceed the quote set for the mailbox, corruption in PST file, etc. If you are facing the problem of Outlook rules not working properly, you need to first check the following:. You can check the dependencies of a rule by double-clicking it in the Rules and Alerts dialog box. In such cases, you can try the given solutions to resolve Outlook rules are not working issue.

You can reset the SRS file to make the rules work properly. You can do this by following these steps:. In such a case, you need to repair the damaged PST and recreate the rules. You can repair and recover PST items such as emails, calendar, contacts, etc.

However, you can increase the size of this quota manually maximum limit is KB. What if the quota limit is already the highest? If the quota limit is already KB, then you can reduce the space taken by the rules. The amount of space used by Outlook rules depends on factors such as the number of conditions created in a rule, length of the rules name, etc. You can reduce the space taken up by the rules by:. Outlook rules can be divided into two categories – client-based and server-based.

Client-based rules only work when Outlook email client is running. OWA, and recreate the rules there. Note: If you have both server-based rules and client-based rules, then the server-based rules will be applied first, followed by client-based rules. For this, follow these steps:.

If some of the rules are not working, then you can delete only those rules, instead of all the rules. Many Outlook users face problems such as Outlook rules not working after migration to Office , Outlook rules not working Windows 10 , etc. You can try the solutions mentioned in this post to fix the Outlook rules are not working issue.

However, if the rules are corrupted due to bad sectors on the hard drive, malware infection, etc. Microsoft Outlook allows the users to encrypt email in Outlook , How to Export Outlook. PST File Data? Outlook rules make email management easy by allowing you to sort, mark Sometimes, situations arise when you need to save Outlook emails as PD