Taking minutes at board meetings is vital to keep the record of what the board has done. Minutes should contain the details of the discussions and decisions made, as well as action items and resolutions.

A board secretary must record minutes in a fair and impartial manner. Even if the board discusses controversial topics, a neutral and factual account is necessary to safeguard the business from any legal issues that could occur.

Draft meeting minutes should be circulated to all directors for initial review and correction prior to being approved by the chair. A second draft that has been approved by the chair can be distributed to directors who would like to conduct any additional work before finalizing the minutes.

It is essential to record the presence at the meeting of each director as well any other attendees who are present but do not participate in decision-making. This ensures that any dissenting remarks aren’t left unnoticed or ignored.

If you’re dealing with the agenda item you want to discuss take note of the order in which it was addressed. This will allow a future meeting to keep track of any changes.

It is essential to bring all the necessary items to the meeting as you will be the only person who will be taking notes. This includes a notebook, pen, and power cable. In addition, you should always have a backup device in the event that your primary device fails or your pen isn’t working.

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